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Work With Us
YA/YA Job Posting: August 1, 2007
POSITION & RESPONSIBILITIES [download
.pdf version]
Managing Director
Reports to: Board of Directors
Managing Director
is responsible for upholding YA/YA’s mission, overseeing
short and long-term organizational goals, raising funds, managing
finances, working in support of the programs and the Creative
Team, and representing the organization to the public and conducting
administration in an efficient and effective manner, in accordance
with policies set by the Board of Directors.
DUTIES:
Resource
Development
• Research
funding sources including private foundations, corporations,
government grants, and contracts for services; • Cultivate
relationships with potential donors; • Write funding proposals
for both operating support and specific project support; • Communicate
regularly with donors, including fulfilling any reporting requirements
for grants and contracts; • With Board of Directors, set
realistic contributed income goals; • Supervise preparation
of annual written development plan; • With the Board,
monitor progress toward meeting goals, and suggest mid-course
corrections as necessary; and • Supervise the preparation
of regular status reports on development activities for presentation
to the Development Committee and to the Board.
Financial Management
• Run
the organization in a fiscally responsible manner within the
Board-approved budget; • Supervise
the creation and maintenance of financial management systems
necessary to the efficient running of the organization; • Assess
and bring to the attention of the Board areas in which financial
systems could be improved, with recommendation for action; • Prepare,
with creative team and appropriate Board input, an annual operating
budget and present it for final Board approval in a timely
manner; • Supervise
preparation of accurate and timely financial statements in
accordance with Board needs as specified by the Treasurer,
including statements showing budget-to-actual income and expenses
and balance sheets; • Provide
for cash flow management, projections, and regular monitoring; • Assure
prompt payment of all payroll taxes and preparation of year-end
reports to all required government agencies, including annual
Form 990 (tax return); • Supervise the bookkeeper in
processing payroll, payables, and receivables; and • Working
in cooperation with the accountant, supervise the preparation
of an annual financial review and tax returns.
Personnel Management
• Working in partnership
with the Creative Team, assure smooth-running, efficient
staff support for the organization by means of clearly stated
job expectations, regular evaluations, delegation of tasks,
and appropriate communication channels; • Hire, supervise,
evaluate and, if necessary, fire administrative personnel,
and work with Creative Team to perform these functions for
artistic personnel; • Recommend to the Board appropriate
salary ranges for staff, changes in staff structure to improve
efficiency, and specific merit and/or cost of living raises
as appropriate for approval; and • Administer approved
personnel policies and, if necessary, recommend changes to
Board of Directors.
Facility Management
• Work with
the Board to ensure the stable provision of administrative
space and facilities to accommodate programs; • Support
the program director in maintaining the inventory of materials,
supplies, equipment, and artwork in the storage facility;
and • Work with the Real Estate Advisory Board to identify
a new home.
Marketing and Public Relations
• Supervise
preparation of annual written marketing plan that assesses
current and target markets and identifies strategies for
promotion; • Work with the Creative Team on the production
and distribution of all promotional materials and tools,
including press kits, mailers, press releases, etc.; • Support
the Program Director and contracted professionals to maintain
an up-to-date website and to manage the bi-monthly distribution
of an e-newsletter; • Supervise the maintenance of
a national/international database of “Friends of YA/YA,” including
sponsors, art collectors, partners, alumni, government officials,
and the media; • Supervise the creation of strategies
to educate the public about the organization; and • Work
with the Board President in all matters affecting policy
and release only statements that represent the established
view or policies of the Board.
Planning
• Work with
Creative Team to maintain organizational calendar with all
organizational concerns: programs, financial and development
deadlines, board meetings, planning, paid staff holidays,
etc; • Manage the implementation of the organizational
short and long-term plans; and • Contract consultants
as needed to guide strategic planning.
Board Liaison
• Provide
for staff liaison with all committees; • Provide for
reasonable clerical support to Board and committees; • Regularly
report to the full Board; • Respond to all reasonable
Board requests for information in a timely manner; • Assess
organizational needs and issues, bring them to the attention
of the Board, and make recommendations for addressing them
as appropriate; and • With the Board President, plan
annual organizational retreat to evaluate prior year’s
activities and begin planning for next fiscal year and update
the long-range plan.
Programs
• Provide administrative assistance to
Creative Team to supervise and approve the well-ordered production
of all budgeted and approved programs; • Educate youth
participants about the administration of the nonprofit organization
in order to develop capacity among future leaders; • Working
in cooperation with the program director, other personnel,
and volunteers, assist Creative Team in the implementation
of special events; • Build partnerships with other community
entities, cultural/educational institutions, and corporations
in realizing programs; and • With Creative Team, help
negotiate and execute all contracts relating to programs, including
personnel, venues, equipment, transportation, etc. in accordance
with Board policies.
Earned Income: Contracted Services, Art
Sales, & Commissions
• With Creative Team and board,
set realistic earned income goals as part of budgeting the
planning process; • Supervise tracking of art sales and
assure proper database management; • Work with the Program
Director in managing arts sales, merchandise inventory, and
student art royalties and educational funds; • Work with
the Creative Team to pitch bids and proposals for corporate
and commercial design art contracts; • Oversee the timely
preparation and collection of invoices for contracted services
and artwork; and • Assess and diversify earned income
revenue streams.
QUALIFICATIONS & REQUIREMENTS • A
minimum of five years management experience and B.A. college
degree; • Proven skills in fundraising, financial management,
planning, and organizational development; • Demonstrated
leadership ability, including the ability to motivate personnel,
stimulate creative activity, provide vision, and generate new
ideas; • Experience in social and/or commercial entrepreneurship; • At
least five years experience supervising, communicating with,
and directing personnel; • Strong writing and public speaking
skills; • Preferred in-depth knowledge of Greater New
Orleans arts, nonprofit, and philanthropic communities; • Commitment
to a youth development-centered mission and value of youth
leadership; and • Fluency in Microsoft Office and basic
knowledge of Quick Books, File Maker Pro, and Adobe Acrobat.
COMPENSATION Salary for this position
is competitive and depends on prior experience. In addition,
a comprehensive benefits package is included.
APPLICATION
PROCEDURE
Send cover letter and resume by email to jobs@yayainc.com only. No phone calls and no surface mail submissions please.
YA/YA is an equal opportunity employer and does not discriminate
against employees or job applicants because of race, color,
age, religion, national origin, political or union affiliation,
marital status, veteran status, gender or sexual orientation,
or non-job related factors. Physical or mental disabilities
will be considered only as they relate to bona fide job requirements. .
[download
.pdf version]
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